An Open Invitation for Topics for Future Posts

It has been several months since I launched www.workingwithothers.com and the response that I have received has been very gratifying.  The subscriber list is growing, a number of people have commented on my posts, and many have sent emails with great questions and feedback as well as to say that they look forward to reading the entries and sharing them with their staff and co-workers.

So far my observations about the world of working relationships has driven the subjects.  I’d like to extend an invitation to all readers of this blog to suggest topics related to getting work done through and with others that you would be interested in seeing presented. I’ll do the best I can to include those suggestions in future posts.  Thanks!

Whose Decision is it, Anyway?

From time to time I watch groups struggle with decision-making. The key issue usually centers on the absence of any dialogue about how decision-making will occur in the group. I’m amazed at how many groups and the leaders of those groups dance around this issue.

Many groups will agree that they will use consensus to make decisions without really understanding what consensus means. Most groups believe that consensus means agreement when in fact it means that every one feels heard and can support the decision of the group even if each member may not agree with the decision.

The bigger issue is more akin to Will Carey’s TV show, “Whose line is it anyway? The question for the group is “whose decision is it? Is it the leader’s decision, the group’s decision, or a group member’s decision? Most of the angst that I see in teams around decision-making centers on this very issue. Think about your own work group. Does the group have clarity about whose decision it is in each area of the group’s accountability?

Ways to De-Motivate Direct Reports

I’m co-facilitating a management development program this week.  When I do this work, I often think about the managers I have had earlier in my career.  Given that the research suggests that 80% of the people who leave an organization leave because of a bad manager, the probability of a person encountering at least one is pretty high.

One of the characteristics of at least one bad manager that I had was to consistently cancel our weekly update meetings because of other “more pressing issues.  Not only did I go for weeks without meeting with this person, this manager had the audacity to ask me to complete my own performance review because the manager “did not have time.  At the time, I thought that I was the only one who had experienced such behavior.  Unfortunately, this kind of managerial negligence occurs more frequently than one would expect.

Most employees want to know what is expected, how they are doing (i.e., feedback), and the chance to develop.  Meeting with a direct report on a regular basis is a critical management responsibility that offers an opportunity to provide these basic wants for employees.  Failure to do so is likely to result in a de-motivated employee who is likely to look elsewhere for employment.

How Included do Your Employees Feel?

Author Caroline W. Casey tells a story of a New York street person who was arbitrarily pointing at people while saying, “you’re in, and you’re out. Needless to say this practice was a little disconcerting to those involved.

When a new work team forms, or a new member joins the team, the questions running through the minds of the team members center on inclusion. “Am I really a member of this team? “Do I feel like I belong? “What is my role on the team?

One of the popular business books I see in use in a number of organizations is Jim Collins’ book Good to Great. In that book, Collins talks about getting “the right people on the bus. In other words, he stresses that great companies make certain that they have the “right people working on making the organization’s vision a reality. Unfortunately, there are organizations that define the “right people in a way that can exclude some very talented ones from the mix because those people did not fit the company’s “image of the right person , whatever that means. And that exclusionary behavior can be overt or very subtle. The net result is that individuals who could add value at an organization leave because they don’t fit in.

So what is the turnover like in your company? Are many leaving because they don’t “fit in. Maybe it’s time to look at how your company helps to promote inclusion.

We Can Learn a Lot From Our Children

I had the privilege of hearing Kim Nelson, President of the Snacks Division at General Mills deliver a presentation to a group of new managers.  One of her messages was about “The Best Lessons on Leadership You Learn From Your Kids. It was a very insightful component of her talk and it helped me think about the relationship of our personal lives to our work lives and vice versa.

Some of the best leaders with whom I have worked have at least one characteristic in common , they show up as the same person at both home and work.  In other words they bring their entire self to work and that same person is fully present at home as well.  When I do the MBTI”with managers and leaders, someone will say something like, “I’m different when I’m at work.  That is, they leave the way they really are at home.  How unfortunate.

Great leaders have evolved their style and their way of being so they are comfortable in their skin regardless of whether they are at home or at work. And in reality children can help us be our true selves.  Maybe that’s because those lessons they learned in kindergarten about working and playing well with others are still fresh in their minds.

Hmm…People Hate Their Jobs?

Twin Cities based WCCO-TV had the following lead story on last night’s 10PM news: “Good Question: Why do People Hate Their Jobs? The story reported that about fifty percent of the people surveyed (and 61% of those under 25!) reported that they hate their jobs and twenty percent believed that they would be with a new employer this time next year. The story goes on to say that the biggest gripes are about employers’ bonus plans, promotion policies, performance reviews, workload, and work/life balance. And people report that the most important part about their jobs is the people with whom they work ,their co-workers. Here are a couple of observations:

First, Dr. Mick Sheppeck (whom I’ve known for about 15 years) alluded to the fact that employers and the world of work need to change. To go a little deeper, companies that started up twenty-five, fifty and even a hundred years ago have policies and procedures about compensation, promotions, workload and performance expectations that are more reflective of the era in which the company began rather than the expectations of workers today. For example, many of these policies and procedures came about in the era when two parent households had one wage earner (usually the husband) and there was no need for child-care. Now we have dual wage earner families, as well as single parent households that seek more jobs that have flex time that provide the work life balance so many seek. While some companies offer flextime, many still lack this option.

Second, given that what people like most about their jobs seems to be their co-workers, we once again have evidence that working relationships matter a lot. Companies that invest in creating environments where people can work and play well with others will reap the benefits. Companies that do not recognize how important these working relationships can be will suffer the consequences.

Disney World: A Commentary

The past weekend found me at the Disney Coronado Springs Resort attending a corporate function.  I have been to Disney World twice before , once in 1989 and another time in 1995 , both were for vacations.  While Disney has added many new attractions and hotels since my previous visits, things are, alas, still pretty much the same.

In the spirit of full disclosure, I need to fess up to that fact that three of my least favorite things are waiting in lines, navigating my way through huge crowds who are simultaneously trying to figure out where they are going as well, and families arguing in public , and all are present here in abundance at Disney theme parks.  At the same time, I must admit that the Disney properties are popular destinations for both family vacations and corporate meetings and some people seem to enjoy the time they spend there.  The staff , or more appropriately the cast members – as Disney is want to designate their employees , are attentive and try to make your stay as pleasant as possible.  After traveling most of Saturday and arriving at the hotel after midnight, the shuttle bus was where it was supposed to be, the person at the registration desk knew I was coming, and got me to my room replete with a tuna sandwich for this hungry traveler.

However, there are two things that continue to strike me about Disney theme parks.  The first is the faux nature of almost everything , everything is a reproduction and a Disney interpretation of the reproduction at that.  It is Disney’s way of creating a reality they want you to believe is true. I guess that is part of the “fantasy land dreams comes true motif. For example, The Coronado Springs Hotel is meant to replicate the Mayan culture and architecture with a southwest bent.  Buildings are called Ranchos and Casitas, yet to me look nothing close to the authenticity of the real thing.  I live in New Mexico in an authentic adobe casita with viga beam ceilings and a kiva fireplace.  I’ve spent time on haciendas as well as on the pueblos, and I think at the least, my friends in New Mexico would find what is here at best amusing and at the worst, possibly insulting.  In short, it is almost a mind-numbing place.  And the sad part is that many visitors will think that this is an accurate representation of this culture.  Please visit New Mexico and make your own assessment.

The second is the number of families , theoretically on vacation , that I over hear in heated discussions and sometimes full blown arguments about how they need to rush here and rush there to see whatever. It seems that the same need to schedule everything and stick to the schedule carries over from work to vacation.

I’ve often said that every organization is perfectly organized to get the results its gets or wants. Perhaps Disney creates these faux environments, and the lines, and the feeling that visitors need to schedule their time to do as much as they can , so they do that and spend as much as they can while they are there. Maybe I’m being overly sensitive and way too cynical.  It just seems that maybe we need a little more authenticity in all that we do from the way we create our living and work spaces to the way we carry out the tasks of daily living to the way we relate to each other.  I think we would all agree that that the physical space in many work environments is not the most welcoming of places and often doesn’t really promote the kinds of work interaction the organizations purport to seek.  And as I’ve documented elsewhere on this site, the relationships among workers are not always the best they could be.  So does a place like Disney World help or hurt the people who want to work and play well with others?  Comments, anyone?

A Comment on JetBlue Airlines

Up until last week’s snowstorm that hit the Midwest and East Coast, high customer satisfaction scores seemed to indicate that JetBlue Airways employees “worked and played well with others.  As this low-cost airline discovered, it is one thing to provide outstanding levels of customer service when things are going smoothly; it is quite another to perform flawlessly under difficult conditions.  Instead, this seven year old airline based in New York City’s JFK International Airport left passengers sitting on airplanes on the tarmac for upwards of nine hours and countless others stranded in terminals around the country , almost a week after the storm hit and when other traditional airlines are back to normal.

The following statement from David E. Neeleman, founder and chief executive of JetBlue Airways was the quote of the day in today’s New York Times.
“We had an emergency control center full of people who didn’t know what to do. I had flight attendants sitting in hotel rooms for three days who couldn’t get a hold of us. I had pilots e-mailing me saying, ˜I’m available, what do I do?’ “.  Oh my.

The article goes on to say that Neeleman was mortified by the situation and admitted that the management of his company was not strong enough and that the major culprit was an inadequate communications system. (When I checked their website this morning, the last update was yesterday at 5PM!)  He promised that 100 corporate employees would be trained to “backstop the problem within two weeks and that performance would be “flawless in a month.  I’d love to be a fly on the wall in this company.  Sounds like there is a lot of blaming present.  My fear is that there may be a lot of yelling and screaming to come that will only make the situation worse.

For what it is worth, I’ll offer this observation. When I checked the Jet Blue website this morning and click on a few links I came upon David Neeleman’s background.  It seems he fits the classic profile of an entrepreneur , left college after three years, started up a number of ventures, and had an excellent track record of seeing a need and then attracting the financing to make a business to meet that need a reality.  And so JetBlue was born.  I know a lot of entrepreneurs and they all tell me that that the thrill for them is in the startup.  Taking an idea and developing it into a business proposition is what turns them on , not the day-to-day operations once the business is started.  They leave the running of the business to the management talent that they hire and the importance of that step cannot be underestimated.  If Mr. Neeleman believes that the management of his company is not strong enough than he needs to assess what elements must be present that are not there now to build a strong management team.

Clearly, like a paramedic at an accident scene, JetBlue needs someone internally to step up, access the situation, and quickly stop the bleeding to get the airline back on schedule and repair damaged customer relationships.  Then there needs to be a non-blaming conversation to agree on what needs to be present , such as contingency plans, an improved communication systems, and crisis management protocols, for example – so that this situation does not happen again.  I think what Mr. Neeleman and others will find out that for the traveling public low cost is not enough of a value proposition to sustain an airline.  Reliability and the ability to respond to changing conditions under situations of complexity and ambiguity are required.

Some Musings on Job Titles

Late on Monday I received a call from a client in Chicago to postpone a team building session because of the impending snowstorm , at least three of members of the team were not going to be able to make the meeting.  When I learned about all of the flight cancellations at Chicago’s O’Hare airport, I thought the decision to reschedule was a good one.  The irony is that I am hunkered down in my office in Albuquerque, NM watching the snow pile up here! Yes, Virginia, it does snow in New Mexico , in fact, the official seasonal snow totals for Albuquerque are twice that of Minneapolis, MN!  Go figure!

Since today’s snowfall will slow things down considerably, I thought I’d catch up on various projects and administrivia that mounts up when I’m on the road.  I came across a file labeled “job titles.  Early in my career, I became amused by some of the names people had for the jobs they held and started keeping track of them.  For example, back in the early ˜90′s, when the British company Grand Metropolitan owned Pillsbury, the Pillsbury leadership team decided to organize the company around eating occasions.  So that decision lead to the job title “Vice President of Breakfast , I always liked that one.  I found my most unusual job title at a metaphysical conference I attended couple of years back at the invitation of some friends in Santa Fe, NM.  This New Age gathering included many organic and health foods companies as well as massage therapists, tarot card readers, and astrologers and was quite fascinating and pleasantly unconventional.  At one booth, was a young man who described himself as a “neoarchaic ecstatic shamanic technician. I never really got a satisfying explanation of what he actually did but he seemed very happy about it.

My point in this story is that the culture in some organizations places a lot of emphasis on job titles and the position power that comes from them. I have witnessed emotional pleas on the part of employees for their company to change their title by adding designations such as “director or “vice-president because those titles would provide “more credibility , even though such a designation would be totally inappropriate.  I have also worked in organizations where job titles were totally absent , in order to find out who did what people had to talk with each other , and this approach works well in smaller organizations.  Regardless of job title, we still need to clearly spell out the performance expectations for each job and ensure that everyone is contributing to the overall results of the organization in some way.  That’s where the effort needs to occur.

Finally, a question that people often asked us in grade school was “what do you want to be when you grow up?  In my era we answered, doctor, teacher, fireman, police officer, etc.  I wonder how many elementary school students today would say a barista at Starbucks or even a neoarchaic ecstatic shamanic technician? My how jobs change.

Training Customer Service People Without Annoying Customers

On a recent trip, we were stuck on the plane a little longer than expected because the Northwest Airlines gate agent , a trainee we learned – had trouble moving the jet way up to the aircraft and then could not get the door of the aircraft to open completely. As I was sitting on the flight , somewhat impatiently (OK, very impatiently. You road warriors know what I am talking about) , I started thinking about this notion of employee training and about how and when to do it.

I think we can make two basic distinctions in training programs. First, there is the classroom or online session where a trainer (or the computer) presents new information and where there may or may not be “practice sessions. An example is when a new email system gets rolled out at a company and everyone goes through the tutorial at their workstation or in a training room and then practices what they’ve learned at a terminal. Second, there is the real time training where an experienced someone shows a newbie how to do their new job. We often see this form of training in customer service or high customer contact situations. For example, in a restaurant an experienced server “shadows a new server and explains and coaches them along to get them to the point where he/she can wait on tables alone.

I think we would all agree that the worst thing an employer can do is to throw a new employee into the “deep end of the pool. That is, expect the new person to perform at the level of an experienced one without appropriate training.

However, in the domain of real time training, I really wonder if employers think through the best time to do this kind of training in a way that will not unduly annoy the customers that are waiting to be served while the learning occurs.

Based on years of anecdotal observations, I would say that a number of organizations give very little thought to the timing of the training. Time and again, I see new employees getting the real time training during peak business hours with little sensitivity to the growing lines of customers waiting for service because the newbie is in learning mode. My favorite example was in an airport security line during the holiday peak travel season. The TSA person screening carry on luggage was a trainee. This person stopped the conveyor line for EVERY bag and bin that passed though the x-ray machine, pointed to an area on the screen that seemed suspicious to the trainee, then asked the supervisor if it was OK to let the bag pass. You can imagine that just a few minutes of this behavior would result in an enormous line of impatient travelers. I do not fault the trainee at all. My beef is with the supervisor who was so intent on the training process that he was clueless about the negative impact this situation was having on the customers in line and took no corrective action , like taking on the screening himself and talking the trainee through the process until there was a less busy time.

Yes, I know, many of you are probably saying, “it’s a government program, what do you expect. Maybe. But I have seen this kind of lack of awareness on the part of training supervisors in check out lines and customer service settings of large national companies including and airline (where two supervisors actually gave contradictory instructions to a trainee), a department store (where the supervisor left the trainee on her own only to have the trainee make repeated requests for assistance), and a hotel chain (where the new night front desk clerk had apparently received little training before his first night on the job).

So training supervisors of the world, here’s what needs to be present in the way you work. First continue to provide the best possible training to people who will be in customer contact positions before you let them on their own. Second, put up a sign or some other designation to show the person with whom you are working is a trainee. That way, customers can make a choice about the line they choose to enter. The Fairmont Hotels do a great job of this in training their front desk people. What they also do is have the supervisor never leave the side of the trainee so that if a complicated situation arises, or if the lines get too long, they can step in to handle the tough problem and/or get the lines moving again while using that time as a teachable moment.